Fontainebleau Miami Beach

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Executive Assistant to Vice President and General Manager

at Fontainebleau Miami Beach

Posted: 11/26/2019
Job Reference #: 1664

Job Description

  • Job LocationsUS-FL-Miami Beach
    ID
    2019-1664
    Category
    Administrative/Clerical
    Type
    Regular Full-Time
  • Overview

    "IF YOU CREATE THE STAGE SETTING AND IT IS GRAND, EVERYONE WHO ENTERS WILL PLAY THEIR PART."
    - Morris Lapidus

    A spectacular blend of Golden Era glamour and modern luxury, Fontainebleau today reinvents the original vision of legendary architect Morris Lapidus - a stage where everyone plays their unique part. At Fontainebleau, striking design, contemporary art, music, fashion and technology merge into a vibrant new kind of guest experience. Guests are invited to enter a world where they are free to play, shop, dine, spa, meet or simply relax - however they define a perfect day. Situated on oceanfront Collins Avenue in the heart of Millionaire's Row, Fontainebleau Miami Beach is one of the most historically and architecturally significant hotels on Miami Beach. Opened in 1954 and designed by Morris Lapidus, it was the most luxurious hotel on Miami Beach, and is thought to be the most significant building of Lapidus' career.

    Responsibilities

    The Executive Secretary is responsible to perform a wide variety of administrative and secretarial tasks to assist the Vice President and General Manager.
    Examples of Duties, includes but is not limited to the following:
    1. Answer telephones and transfer to appropriate staff member.
    2. Create and modify documents using Microsoft Office.
    3. Maintain confidentiality in all aspects of client, staff and agency information.
    4. Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, and filing.
    5. Organize and maintain the departmental filing system to include general files, patrol/incident files,and trace files.
    6. Setup and coordinate departmental meetings.
    7. Support staff in assigned project based work.
    8. Prepare responses to correspondence containing routine inquiries.
    9. Collect and maintain inventory of office equipment and supplies.
    10. Coordinate purchases, budgets, and the department's accounts payable requirements.
    11. Perform other duties as assigned.

    Qualifications

    • Computer literate.
    • Good writing, analytical and problem-solving skills.
    • Knowledge of priciples and practices of organization, planning, records management, and general administration.
    • Ability to communicate effectively and establish and maintain effective working relationships with staff.
    • High school education or equivalent.
    • Three years experience as an administrative assistant or office administrator with increasing responsibilities in a high volume environment. Security or police contact experience preferred.
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