PACE Center for Girls, Inc.

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Part Time Receptionist

at PACE Center for Girls, Inc.

Posted: 12/22/2019
Job Status: Part Time
Job Reference #: 8e3975bd-3b34-414c-b939-8368d6f3ae4f
Keywords: clerical, office

Job Description

Position Overview: This position is responsible for operating PBX or multi-line telephone system to answer incoming calls and directs callers to appropriate personnel.  Additionally, provides general office support with a variety of clerical activities and related tasks.  

Role and Responsibilities

  • Retrieves messages from voice mail and forwards to appropriate staff.
  • Answers incoming telephone calls, determines purpose of callers, and forwards calls to appropriate staff. 
  • Answers questions about the organization and provides callers with address, directions and other information; greets all incoming visitor with a friendly, professional, hospitable manner.
  • Welcomes on-site visitors, determines nature of business, and announces visitors to appropriate staff.
  • Receives, sorts, and routes mail, and maintains and routes publications.
  • Maintains fax machines, assists users, sends faxes, and retrieves and routes incoming faxes.
  • Maintains and safeguards inventory of building supplies and equipment. 
  • Gathers information that supports the data collection system of the center.
  • Provides excellent communication to all incoming calls.
  • Manages existing resources wisely, including cleaning supplies, equipment purchases, and contractual arrangements; adheres to established budget guidelines.
  • Incorporates external support i.e., volunteers, monetary and supply donations, to maximize community potential in assisting with the goals of the Center.
  • Purchases supplies needed to provide for every day usage and special events.
  • Assists in the supervision of girls that are waiting to attend class.
  • Provides clerical support to all staff within the center.
  • Tallies points for the students’ point system and record appropriately.    
  • Performs miscellaneous duties as assigned

Qualifications and Education Requirements

Required

  • High School Diploma or equivalent, completion of vocational coursework is a plus.
  • Current Florida driver’s license.
  • Ability to work efficiently using personal computer, MS Word, Excel, database software, and all office equipment 

Other Requirements

  • Must adhere to Agency Values and Principles.
  • Upholds the ethical standards of the Agency and 6B-1.001 Code of Ethics of the Education Profession in Florida.
  • Follows policies and procedures of the Agency
  • Must work evenings and weekends as required to fulfill workload requirements.
  • Must be able to travel by automobile, plane, train, etc.; occasional overnight travel may be required

Preferred

  • Minimum six months to one year experience in an office