Synovus

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Sr. Executive Assistant - Middle Market Banking

at Synovus

Posted: 1/9/2020
Job Reference #: 5000570398306
Keywords: office

Job Description

Full-time/Part-time

Full-time

Shift

First

Primary Location

2500 Weston (FL03) - FL204

Alternate Location

Job Description

Job Summary:
Provides a wide variety of professional, administrative, clerical, analytical and operational support for members of the senior executive group. Prepares presentations, correspondence, reports and conducts research. Leads or participates in projects. Performs functions such as receiving visitors, scheduling meetings, coordinating events and managing calendars. Interacts in a professional manner with internal and external customers as well as high level executives.

Job Duties and Responsibilities:
  • Provides direction and priority standards for the screening of the executive's mail, email, voicemail and appointments, using expert judgment and knowledge of policies and procedures. 
  • Coordinates, develops and prepares professional presentations and communication materials as requested. Partners internally and across multiple lines of business to gather pertinent and relevant information. Organizes and prepares information and/or messages in a meaningful and concise manner, tailored to fit the audience to which it is intended. 
  • Prepares financial and operational reports and analyzes progress or adverse trends. Supports appropriate recommendations and conclusions. Organizes and analyzes data and generates various reports and models. Interprets and translates data in multiple and meaningful formats. Develops scorecards, dashboards and complex reports as requested. Provides daily, weekly and monthly analyses and reporting and executive management reporting. 
  • Serves as the department liaison with administrative personnel concerning company policies and procedures. Processes sensitive and confidential information which may present a significant impact to the company's image, reputation, operations, performance, finances, or value if shared beyond its intended audience. 
  • Interprets and clarifies routine departmental policies and procedures. Makes decisions regarding specific operating problems and issues instructions in the name of the unit/department in accordance with established policies and procedures. 
  • Receives and initiates outside contacts on behalf of executive including executives and board members of other companies, regulators, elected representatives, charitable boards, and customers. 
  • Plans, organizes, and coordinates the administrative support of the executive's office functions to include managing telephones, ordering office supplies, disseminating incoming and out-going mail, planning meetings, and scheduling travel arrangements. 
  • Maintains an organized system of automated and manual files that provide a quick reference library of company information used to conduct research and answer questions. Orients, trains, assigns and checks the work of less experienced team members in the unit/department as requested. 
  • Coordinates and implements various projects and programs by executive management. Represents the executive on one or more internal and external committees as requested. 
  • Each team member is expected to be aware of risk within their functional area. This includes observing all policies, procedures, laws, regulations and risk limits specific to their role. Additionally, they should raise and report known or suspected violations to the appropriate Company authority in a timely fashion. 
  • Performs other related duties as required.
 
The information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

Synovus is an Equal Opportunity Employer supporting diversity in the workplace.

Minimum Requirements

Preferred Knowledge, Skills, & Abilities:
  • Bachelor's degree in related field.

Additional Information

Minimum Education: High School Diploma or completion of GED.

Minimum Experience: Four years of experience as an Executive Assistant or similar role for an executive manager OR an equivalent combination of education and experience.

Required Knowledge, Skills, & Abilities:
  • Extensive knowledge of the company's organizational structure and channels 
  • Proficiency using the Microsoft Office product suite (i.e., Microsoft Word, Excel, and PowerPoint). 
  • Knowledge of standard office equipment, it's operation and use. 
  • Knowledge of the services and/or products offered. 
  • Expertise in using the Microsoft Office product suite (i.e., Microsoft Word, Excel, and PowerPoint). 
  • Excellent analytical and project management skills. 
  • Excellent communication skills and the ability to communicate effectively both verbally and in writing. 
  • Excellent organizational skills and the ability to maintain information in a logical and easily accessible manner. 
  • Excellent customer service skills and the ability to portray a positive image of the department, unit, division, and/or company represented. 
  • Interpersonal skills and the ability to communicate with individuals at various levels within and outside the company. 
  • Ability to be detail oriented and focused. 
  • Ability to type documents in an efficient and timely manner with minimal errors. 
  • Ability to maintain confidentiality.