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Executive Assistant

at The Boston Consulting Group

Posted: 11/22/2019
Job Status: Full Time
Job Reference #: 473672
Keywords: office

Job Description

WHAT YOU'LL DO
You solve problems before anyone knows that a problem exists.
 
We are The Boston Consulting Group (BCG), a 50-years young strategy consulting firm. BCG was recently ranked the #3 Best Company to Work For by Fortune Magazine and #1 in Consulting Magazine's annual "Best Firms to Work For" survey (for the third consecutive year, a list we've been on since they started doing the survey 16 years ago!).
 
While we are proud of our heritage, we are even more excited about our future, and if you are the person we are looking for, we'd be excited to share it with you.
 
We are looking for a dynamic, driven Executive Assistant (EA) who can work with little direction to support several of our most senior consultants, Partners and Principals. At BCG, EAs are an essential part of the office and are expected to grow throughout their careers, building and improving their skills to match the evolving needs of BCG and our clients.
 
POSITION SUMMARY:
A successful EA manages and assumes responsibility for the Partners' agendas, effectively and proactively prioritizing on behalf of the Partners in appropriate situations. We need you to identify and manage the right priorities and processes to ensure that the consultants we support have what they need to seamlessly serve the needs of our clients. You make decisions and give guidance to others based on knowledge of the client and Partner preferences.
 
This position involves booking (and unbooking) travel, scheduling (and rescheduling) meetings, keeping track of time and expenses, supporting the case team process, and generally keeping up with the fast pace of our most senior consulting staff. 
 
While the consultants spend most of their time at the client site, back here at home base (aka the Miami office) you will be surrounded by an Administrative Team that consists of a group of really smart, team-oriented people.  EAs actively participate in office life, are flexible and willing to help fellow Business Services Team (BST) members, and collaborate across functions. They serve as mentors to more junior members of the Admin team.  We work hard together, and we go out of our way to support each other – we want everyone to be successful, individually and as a team.   
 
We won't define a career path for you – some of the EAs we've hired in this role have gone on to have long and successful careers as Senior Executive Assistants at BCG; others have gone into work in one of our many Practice Areas; some have managed teams or rotated through a number of other functions.  Your career at BCG will be at the intersection of your skills and desires and the needs of our business; it will only be limited by your investment.

Job ID
10032BR

WHO WE ARE
BCG pioneered strategy consulting more than 50 years ago, and we continue to innovate and redefine the industry. We offer multiple career paths for the world’s best talent to have a real impact on business and society. As part of our team, you will benefit from the breadth and diversity of what we are doing today and where we are headed next. We count on your authenticity, exceptional work, and strong integrity. In return we are committed to supporting you in discovering the most fulfilling career journey possible—and unlocking your potential to advance the world.

BST is the operational heart of our business and is invaluable to our success. Roles such as finance, human resources, risk, and IT, help propel BCG forward. BST employees support the core of the organization and provide outstanding value to the business.

As a BST member, you will work with inspiring, talented, dedicated, and curious colleagues in an energizing, fast-paced environment in which people are treated with respect and help one another to succeed. Working at BCG provides you with the opportunity to grow through interesting and challenging work and to have an active voice in your personal career development.

YOUR EMPLOYEE TYPE IS
Regular

YOU BRING (EXPERIENCE & QUALIFICATIONS)
  • Bachelor's degree, strongly preferred
  • Demonstrated leadership and/or customer service experience

  • Minimum of 3 years experience in a fast paced environment (really fast paced!) supporting senior executives, strongly preferred



YOUR JOB TYPE IS
Full time

EQUAL OPPORTUNITY
The Boston Consulting Group is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity / expression, national origin, disability, protected veteran status, or any other characteristic protected under federal, state or local law, where applicable, and those with criminal histories will be considered in a manner consistent with applicable state and local laws. In addition, as a federal government contractor, BCG maintains an affirmative action program which furthers its commitment and complies with recordkeeping and reporting requirements under certain federal civil rights laws and regulations. BCG is an E-Verify Employer. Click here for more information on E-Verify. VEVRAA Federal Contractor.

COUNTRY
United States

CITY
Miami

JOB FAMILY
Business Management & Operations

YOU'RE GOOD AT
  • Provide high-level executive support for Partners, Principals, and other senior executives in a fast-paced and changing client service environment:
    • Organize and schedule client and internal meetings and events with an understanding of business priorities – proactively manages extremely complex calendars
    • Proactively manage and drive case team logistics
    • Effectively prioritize client needs (both within and across different client teams)
  • Anticipate and coordinate point-to-point travel needs as necessary including booking all travel and hotels, directions, commuting time and ground transportation
    • Process timesheets and expenses on a timely basis
    • Prepare proposals, letters, slide decks, client invoices, etc.
    • Proactively support business development efforts
    • Assist with preparation of case team materials and basic PowerPoint/Excel tasks – prepare slides, proposals, and other documents, including proofreading, editing, copying, and binding when requires
    • Draft and archive correspondence
    • Conduct research and gather information from public sources across multiple industries; synthesize and package results
    • Provide backup support to other executives on a regular basis
    • Maintain high levels of confidentiality
  • Support administrative aspects of executives' internal commitments: practice area activities, BCG leadership committees, recruiting, etc.
  • Act as thought partner and trusted advisor to Partners and others at BCG
  • Make sure they know what they need to know
  • Guide them toward making right decisions about use of time
  • Loop in all relevant parties when needed
  • Build effective working relationships with key stakeholders:
    • BCG executives – understand preferences relating to travel, calendar, etc.
    • Clients and their Assistants – facilitate the scheduling process and relevant communications
    • EA and AA peers – work together to support other Project Leaders/Principals/Os on the case team; provide back-up assistance as needed
    • BST peers and internal resources – obtain and share information with wider team as needed; help case team navigate internal resources
  • Perform other duties as assigned or required; responsibilities will vary


JOB TITLE
Executive Assistant

YOU'LL WORK WITH
Our business management and operations team members work to ensure that BCG is running smoothly, efficiently, and productively. We are made up of executive and administrative (or case team) assistants, visual service artists, receptionists, facilities staff, and the team leaders and office coordinators who manage these operations and business management jobs.